1. PAYMENT TERMS
50 % of the quoted amount is required in order to confirm the event with a signed copy of the quotation and proof of payment to be faxed or emailed to: 011 388 8955 / firstname.lastname@example.org, unless other terms are agreed to in writing by both parties. Balance of the quoted amount is due and payable within 7 days of the completed date of the event. The balance outstanding may differ to the original signed quote due to numbers / servings increasing taking into account the “quantity served” below.
2. QUANTITY SERVED
2.1 Due to the nature of our business and our priority in constantly ensuring that we only provide the best and freshest stock, we are unable to credit the amount of servings after an event if not all of the servings were used.
2.2 With regards to numbers quoted on, we rely heavily on guidance from you our client. Should the number quoted and charged for not be consumed, we are unable to perform any credits as stock has been pre – purchased specifically for your event.
2.3 Although we are unable to credit you, we are happy to either leave the additional stock that was purchased with you or deliver it to one of the charities that we support. Should you chose to give the remaining stock to a charity, we will ensure that they are aware from whom it comes and provide you with proof that it was delivered to and received by the named charity.
2.4 We provide a 10% “over cater” for any event. Should the original number which we quoted appear to be insufficient for your event, a member of the Bar Motion staff will contact you to inform you of number served. Should you subsequently instruct us to continue serving, we will be happy to assist and invoice you after the event for these additional servings. Should you instruct us to stop serving at the original quoted number, we will also be happy to do so.
3. CANCELLATION TERMS
3.1 Any cancelation made 3 days or less prior to an event will result in the client being liable for and owing a cancellation fee of 50% of the value of the confirmed quote. Any cancelation made 10 – 4 days or less prior to an event will result in the client being liable for and owing a cancellation fee of 25% of the value of the confirmed quote.
3.2 Should the event take place where travel plans have been arranged and costs have been incurred, client will also be liable for and owe the full costs so incurred, irrespective of when the cancellation occurs, inclusive of the payment of penalty / cancellation fees.
3.3 Any branded elements that have already been sent to print will be fully charged for.
4. BREAKAGES AND DAMAGES
The client is liable for any breakages or damages arising from or by any cause whatsoever, to glassware / crockery/ equipment / bars and or electrical equipment etc. used during the duration of your event and warrants that it has checked and verified the previously mentioned items are in working order and are not broken or damaged in any respects, prior to the use thereof by the client.
5.1 In order for us to successfully be able to assist with your event, you will need to ensure the supply and availability of electricity. Should this not be available it is the client’s responsibility to inform Bar Motion timeously in order for us to suggest / supply you with alternative options.
5.2 Some of our machines draw a lot of electricity, depending on what bar we are doing for your event, and therefore you will need to ensure that we are able to draw the required ampage from electrical points supplied. Bar Motion will not be held responsible for any damage caused as a result of electrical surges or for any damage arising as a result of the supply of the incorrect amapage.
5.3 Access to kitchen facilities / running water is not a must have, but can be useful and assist in the smooth and successful running of your event.
5.4 We require parking as close as possible to the entrance / setup area for the event in order to off load our equipment and bars. Any parking/ special access required will need to be arranged prior to the event, if this has not been done and causes Bar Motion to run late in away with regards to your event, Bar Motion will not be held liable.
6.1 We offer branding solutions for your events. We require finalised artwork 7 full working days prior to your event and client to sign off artwork.
6.2 We also require the correct pantones for all artwork. If we do not receive this we cannot take responsibility for incorrect final results.
6.3 Branded perspex remains the property of Barmotion, should the client wish to keep the branded perspex, a fee will be charged.
7. TRAVEL & ACCOMMODATION
The client is liable for our accommodation and travel costs should your event be outside of central Johannesburg and Cape Town.
This agreement shall commence on the Commencement Date as set out in the invoice and shall terminate at the end of the day on which the service and products were supplied.
Ownership in and to all intellectual property rights, including the rights in and to the Trademarks shall at all times before, during and after the termination of this agreement remain vested in Bar Motion.
It is hereby warranted that:
10.1 The client has read, appreciated and accepted all of the terms and conditions set out herein and those as recorded on the quotation.